The situation
A distributor buying across several states was onboarding suppliers by email. GST and bank documents lived in inboxes. Invoices arrived as attachments that accounts payable retyped.
What we did
- Velos onboarding with GST, PAN and bank checks before a vendor master record is created.
- Suppliers acknowledge purchase orders in the portal instead of a phone call.
- Invoices submitted against the PO, matched, and posted to the finance system.
What changed
Average onboarding fell from 18 days to 3. Accounts payable stopped chasing the same documents twice.